Tips for the Relief Society Secretary

When the secretary in our Relief Society Presidency was released, I asked her to send me a message with a list of what she did to help the new secretary transition to the calling. (And yes, the secretary really did ALL this -- she was incredible.)

While this is NOT a list of *required* or *official* secretary duties, I am posting it here any so that you can know what some of the things a secretary might be asked to do in Relief Society:

"..here is what I personally did:

• Take the Roll each Sunday
• Send an attendance report to Brother Hagen at the end of the month via email
• Provide Sunday Agenda to person conducting w/ announcments, songs and lesson for the day
• Welcome and meet visitors on Sunday and include their names on the agenda
• Assign 2 women for Sunday prayers to include on the agenda
• Record Good News Minutes on Sunday for ward history
• Attend Presidency meetings when scheduled
• Provide agenda for presidency meetings
• Type up minutes of presidency meetings
• Monthly prepare and send birthday cards for each sister
• Type up and distribute monthly RS newsletter by last Sunday of the month which includes:
  • a presidency message which I wrote when my turn
  • Visiting teaching message from Ingrid
  • 2 spotlight interviews
  • the RS calendar
  • good news minutes
• Distribute newsletters/flyers to secretaries of YW and Primary.
• Pinned copy of newsletter to Ward Bulletin Board and RS bulletin board
• Be in charge of the RS folder which goes around each Sunday with flyers, sign-ups and newsletters
• Make sure RS announcements are getting into the ward Sunday bulletin
• Go on sister visits with the presidency
• Took turns with the presidency teaching first Sunday lessons
• Conducted Sunday meetings when rest of Presidency was out of town
• Assemble welcome kits for new sisters that move in
• Keep order in the RS closets
• Time keeper at Pres. meetings
• Attend Stake RS Leadership Meetings
• Collect receipts for the president to sign and get
• Bishop to sign and give to financial clerk.
• Try to attend all Relief Society functions to support Presidency
• Help the President wherever she needs
• My house was the assembling house for Thanksgiving baskets and the Christmas giving tree project
• Give a brief report at board meetings
• Provide a list of names to president of the sisters who haven't attended Relief Society each quarter
• Sent out reminders to Ward email list of RS activities
• Keep up-to-date records of sisters addresses and phone numbers
• Alert membership clerk when sisters move out and provide him with new address if I have it

I think that is it! Wow, it really seems overwhelming when I type it out! Maybe you'll want to break it to her slowly.

Have a great day! I really enjoyed our dinner out the other night.

Love, K.